Protecting Your Organization: Why Volunteer Screening Matters

While volunteers may not receive a paycheck, they often have the same level of access, responsibility, and visibility as paid staff. Whether they’re working with children, handling donations, or representing your nonprofit at public events, volunteers are an extension of your organization—and your reputation.

So why do many nonprofits, schools, and community events skip this critical step?

Let’s explore the risks of not screening volunteers and the key reasons why treating them like employees in your background screening process is more important than ever.

Failing to properly vet volunteers can open your organization up to:

Volunteers may work closely with vulnerable populations, including children, the elderly, and individuals with disabilities. Without screening, you risk exposing them to individuals with violent or predatory histories.

One incident involving an unscreened volunteer can lead to public backlash, loss of trust, and negative media attention that can take years to recover from.

If a volunteer harms someone or engages in misconduct, your organization could face lawsuits or be held liable—especially if due diligence wasn’t performed.

Volunteers with access to donations, financial records, or sensitive information could misuse that trust without proper background checks in place.

Implementing a screening process for volunteers demonstrates your commitment to:

Whether it's a PTA volunteer or a shelter coordinator, knowing a person’s background gives you peace of mind that they align with your mission and values.

When donors and stakeholders see that you take safety seriously—even for volunteers—they’re more likely to support your cause.

Screening helps maintain a healthy and secure environment for both staff and fellow volunteers.

Many insurance providers and grant-making institutions now require background checks on all staff and volunteers before coverage or funding is granted.

A comprehensive screening process can include:

• Identity Verification
• National Criminal Database Checks
• Sex Offender Registry Checks
• Reference Checks
• Motor Vehicle Records (for driving volunteers)
• Drug Testing (if applicable)

Be transparent about your screening policies from the start. Most high-quality volunteers will understand the need for safety and appreciate your professionalism.